Outsourced Not Outsmarted
Many tout the advantages of outsourcing as essentially a little-known secret to success. There are certainly several distinct advantages to the process of outsourcing. Some of the most notable advantages include cost reductions, increased possibility for profit, and the existence of a larger workforce without maintaining a staff of salaried employees. All of these incredible advantages may make outsourcing seem as though it is an ideal resource in all situations but this is not true. Certain precautions should be taken when outsourcing a project. It is important to be mindful of these precautions when outsourcing a project to ensure the project runs smoothly.
Verify Candidate Qualifications
When outsourcing a task or project to an individual, care should be taken to screen all applicants carefully before deciding to outsource the work. This is important because you want to be sure to outsource the work to a qualified individual. Awarding a project to an unqualified individual can be a costly mistake if they turn in subpar work after the project. It can also be costly if it results in unnecessary delays or setbacks as a result of the lack of qualifications.
One way to avoid being outsmarted by fancy resumes hyping the accomplishments of an individual is to verify all of the information on the resume before awarding the project. This may entail contacting previous employers as well as references to determine the capabilities and work ethic of the individual. Taking the time to verify the information on the resume can help to ensure the individual you outsource the work to is truly qualified to complete the project.
Outline Project Requirements Carefully
When outsourcing a project it is important to be very clear in outlining the project requirements. This is important so both the client and the independent contractor understand all of the requirements of the outsourced project. Preparing contract documents stating the exact project details and compensation to be provided is a good idea as well. Taking this extra precaution will ensure the client does not have to pay fees until the contract specifications are met. A contract can also be helpful if disputes arise and mediation is required to resolve the conflicts.
Additionally, it is wise to include information regarding the required deliverables in the contract documents. This should include the exact end product which should be submitted. In this portion of the document, the client can specify information regarding whether they require the project submitted as a hard copy of the completed project, a soft copy of the completed project, or both.
Schedule Periodic Milestone Meetings
Regularly scheduled progress status meetings are very important when a project is outsourced. These meetings should be scheduled often enough to ensure the project does not fall too far behind schedule during any one phase of the project. These meetings can be helpful to both the client and the independent contractor. The client will benefit because they will remain in control of the project and can intervene if the independent contractor is heading in the wrong direction with the project. These meetings are also beneficial to the independent contractor because they can prevent him from being caught by surprise after the project if he misinterpreted the project requirements.